CAC - Accrual Template Maintenance
What is CAC
CAC is used for maintaining the accrual templates, these templates are reviewed every night as a part of the system date roll process, to ascertain what journals can be created/posted. When the correct conditions are met to post the journal i.e. Accounting period is Open and the ITAS date is >= 1st day of that accounting period, the AC documents are created and posted..
There are 2 styles of value entry i.e. fixed amounts per period or a single entry of a value to be Proportioned over the number of accounting periods specified.
The coding reference of the accrual can be system generated or user specified (this allows you to attach any originating document reference to the accrual postings, e.g. telephone rental bill entered as PI0012345 and the accrual template can be set-up with the same reference to view the allocation over a 3 month period. Any number of transactional legs can be entered as long as they eventually net to zero for document authorisation.
You can link accrual legs to their ASSET reference, whereby the accounting journals can be viewed in the ASSET/Register/Detail/History form. You will also be able to view details of any active templates in ASSET/Purchase Information.
How to use CAC
The entry screen is straightforward to use with the start and end periods set-up for any time in the past or in the future.
To recall existing and not fully expedited accrual templates, use the grid from CACAMEND and pick the document for edit/delete. If the accrual is nominated as proportional posting, it can not be amended but needs to be deleted and re-created with it's revised values.
The CAC amendment routine will list all 'active' templates. You can produce your own ReportWriter listing.
There are Import processes for simple CAC entry i.e. only 1 x debit and 1 x credit entry enabled. These exist for CAC and CACJNI (where relevant)