Process/Manufacturing/Delivery Orders
There are 4 specific PROSCHED tasks:
a) create Process Orders (PO)
b) create Manufacture Orders (MO)
c) create Delivery Out Orders (DO)
d) Internal transfer of materials/goods between Operating depots/sites.
e) View Stock SummaryExternal to PROSCHED, Purchase TRADE records can be called-off in TRADE/EXPED to facilitate intake processing in the factory/warehouse into either Pack stock or Pile stock. When a factory is being operated at an origin/producer, the additional functionality of intake from a cash purchase is facilitated.
External to PROSCHED, Sale TRADE records can be called-off in TRADE/EXPED and CLI/Delivery whereby factory management can view and expedite the logistics/production/allocation/delivery processes for those orders.
Process Orders
These can be any factory process e.g. cleaning, packing, roasting, sorting, breaking. The only type of factory process not to be applied is the Manufacture Order where a BOM (Bill Of Material) is being used and the user is instructed which inventory and packing materials are to be used in the batch. PO is used for where the order is to wash 20 cases of fruit, repack and administrate the out-turn with it’s loss or gain. The PO is created with specification of out-turn product(s) and the list of factory inventory to be used. Conversion calculations all operate using kilo or lbs (USA company location) as a basis. The inventory needs to be moved to an assembly area of the factory and there is a confirmation feature (highlight PO and right-click). The PO can be amended at any time and the out-turn needs to be entered before the procedure to Record as complete. DOCDES forms can be used to create Picking and Processing lists. There is a 'Put on Hold’ process which will apply the appropriate PHYSCODES/Shipping status to the order. There is a 'Reverse' icon which will undo the process, reversing the accounting documents and deleting the new inventory items. There is assistance in building the PO, whereby a defined process type can be associated with product code(s) which can be associated with a BOM. The BOM can be multi-product, i.e. where by-products are created by a process e.g. BREAKING. The total out-turn weight would be apportioned over the different out turn products by their respective ratio/percentages.
Manufacture Orders
The Manufacture Order is where the BOM (Bill Of Material) is being used and the user is instructed which Inventory and packing materials are to be used in the batch. The MO is created with entry of the out-turn product code and the list of factory inventory to be used can be defaulted, applying agedness of stock (TRADE/DOM and product code shelf life). The inventory needs to be moved to an assembly area of the factory. The MO can be amended at any time. DOCDES forms can be used to create Picking and Mixing sheets. By use of DOCDES rules to include predetermined text, the recipe and exact instructions can be produced. When the out-turn is known, update MO accordingly by use of the Manufacture Preparation whereby numbers of lots/pallets is entered, any surplus out-turn (i.e. not full pack unit) is maintained. The MO records are prepared with a TRADE split per lot to facilitate bar-coding, locating in different Sheds etc. When the goods have arrived at their Finished Goods area, recall the MO, right-click for appropriate function and save. This process creates the TRADE inventory and produces the accounting entries for movement from Raw materials to Finished goods. There is a ‘Put on Hold’ process which will apply the appropriate PHYSCODES/Shipping status to the order. There is a S01 feature (ctrl50_a29moround) which is designed to reduce rounding when calculating intake quantities for Default from out-turn BOM e.g. when a lbs operation instead of Kilos.
Delivery Orders
The delivery order is created from current Sales call-offs. This process is a method for co-joining Call-offs and/or MPCO for a specific delivery from factory and produce DOCDES forms. The Call-off or MPCO must be allocated before this task can be enabled. This process is not mandatory for the factory system to operate successfully.
Internal Transfers
These transfers are for situations where stock is to be moved from one Depot/installation to another whereby an audit trail is then available to track movements. The process needs a suitable Internal TRADE available with the correct From (IS) and To (IP) Terminal maintained.
View Stock Summary
The open Inventory is summarised by Terminal/Warehouse/Commodity code/Ownership. Drill down is enabled to allow the user to action a number of Inventory Management processes i.e. assign Goods status, move goods in a warehouse, regrade, send samples.... These features are available with right click on a detail Inventory item
The View icon enables filtering of Trade / Stock items
View Purchase TRADE
The process is to intake the goods or packing materials into the warehouse(s). There can be a pre-intake action for preparation of actual delivery-in. The delivery-in will complete the intake, marking missing/damaged bags, finalising the shed location details, number of lots/pallets, DOM etc. The goods can be brought into a Pile stock e.g. silo and so lose traceability or can be distinctly bar-coded per pallet. The Non-pile intake will assign a new TRADE reference and will (optionally) mark all intake as Subject-to-Quality-Approval. The QA process will mark the parcels as ready for process/allocation. Goods can be moved to other warehouse/sheds. With the relevant barcode software, PROSCHED can produce data for the label production. Pre arrival details can be maintained i.e. Shipping, haulage in the ‘Mark as routed’ process. There is a ‘Put on Hold’ process which will apply the appropriate PHYSCODES/Shipping status to the purchase and/or stock. The new stock item will continue to be viewed on the current view in PROSCHED, until tomorrow when it will only be available on the History view. There is a Reverse/Reject icon which will undo the intake, reversing the accounting documents and deleting the new stock items.
View Sale TRADE
The process enables the factory/logistics personnel to organize the delivery out. The Call-off or MPCO (Multi Product Call Off) needs to be allocated with it’s stock parcels. The process will suggest FiFO (basis warehouse date) stocks and allow user to change suggestions. DOCDES forms can be used to create Delivery documentation. The Call-off can be put ‘On Hold’. Routing information can be maintained. The Delivered out weight, date and OK status being entered will complete the process and the accounting transfer of stock values from Finished Product WIP account to Transit WIP account, whereby the Sales Invoicing will remove COS from TRANSIT to the PLR. The entry of the delivery-out details is also IMPORTANT for the removal of the stock parcels from the WHREP reports, i.e. the TRADE/traffic/warehouse/release date is completed.