SRC - Document Search/Narrative Amendment

What is SRC

SRC permits the viewing of any posted document. On completion of posting of a document and any related documents (i.e. linked using the secondary document references, use SRC to view their complete current picture. The program displays a form with a search field and an on screen report area that displays the results of a document search. All associated transactions will be listed in a grid.

Use the 'edit' feature to amend any narrative type column e.g. expense code, narrative, secondary reference, weight, contract number. Only specific database items are available for amendment, these are maintained in S01 (view/SRC Update).

There is a feature that will show whether a Document Reference has any DOCMAN records assigned. The symbol is a book, which can be included by standard Show/Hide facility. The field name is usually setup in IDD as ‘Doc Man’ (xtx01_docman). This is useful to save double-clicking where no DOCMAN exists. This feature is also available in the HAQ and CLI view of their transactions.

How to use SRC

In order to use SRC you must enter a valid and existing document reference. There is also the Wild Card facility that allows you to enter the beginning of a document reference (e.g. PI or PI12 or PI12001) in order to list a complete set of documents that share the entered characters in their document reference.

The Document Reference can be double-clicked to request a search for the associated 'piece of paper'. This will only search the company DOCMAN directories so searching for documents that have NOT been created by the various ITAS forms creation e.g. INVDIRECT, INVPURCH, INVOICING, COMNOTE or have not been imported via DOCMAN, will not find a text.

The Contract Number, if included on the grid, can be double-clicked to request a search (TRADE) for the associated contract from the current and archive database. A fixed report of some contract detail will be shown with MT equivalent totals and the ability to drill-down to the full TRADE screen for both the viewed contracts and their allocations

Note: there is a SRC column, usually named in IDD as ‘Which Program’, that informs the user as to which ITAS procedure created the document. The list is

A10 – TRADE (Manufacture/Mix/Process)

A20 – ACCRUE

A29 – PROSCHED

A32 – PROTANK

A35 – INTINV

A39 – MEPACCRUE

A40 - STOCKS

A76 – ALOAD (Stocks)

B05 – CASH

B06 – MAT

D02 – DOCENT

E33 - STKMAN

E66 – PROMAN

E68 - EOMPO

J01 – INVFEED

J02 – INVOICING

J03 – PINV/SINV

J04 – INVTRADE

J05 - CSINVOCE

J06 – CPINVOCE

J07 - OILSINV

J12 - PINVGL/SINVGL

J50 - INVPURCH

J51 – INVNEWCOS/INVDIRECT

J52 – COMNOTE

J55 – POINV

K01 – WIP/CHARTERS

K38 – WIPACCRUE

N14 - MATN

P50 - TRS

PP – Posting Process

RIB – RIBA (B05)

S12 – General overnight e.g. maturing FX or overnight F&O commissions

S1X – REVALX

S37 - HAQ

SAP – SAP backflow

SOF – SoftMar backflow

T11 – TERM

T19 – SETT

T60 – FBINV/TINVOICE

T76 – BBS

WB – WeighBridge backflow (service)

WS – EOE (service)