Ancillary process for CCR/Aged Debit notification

The process is run from Windows Scheduler to create specific email content to specified addresses.

Operations Management will need to setup the scheduler parameters as per notes below and business direction.

The following criteria are used to determine which transactions are to be processed:

·     Transaction is a debit amount

·     Transaction is not matched

·     Transaction is not marked as secure payment

·     Transaction was not created in DOCENT i.e. was created in TRADE oriented Invoicing programs

·     Transaction is overdue by specified number of days i.e.  transaction Value/due date is compared with ITAS run time date.

Initial Email

The initial email process is run every day.  The number of days overdue is determined by the command line parameters; if left blank 1 day is assumed.

The emails are sent to the user who created the invoice. There is one email per user.

Only reports the transactions that match the number of overdue days. For example, if the overdue days parameter =  1, does not report invoices that are 2 or more days overdue as these are reported in the weekly summary email

If the number of overdue days parameter is set to zero, or is not in the command line, no initial emails will be sent.

Summary Email (up to 59 days)

The summary email is sent once a week – the day on which it is sent is determined by the command line parameter “/SUMMARYDAY=[day]”. If this parameter is missing, no summary emails will be sent. The [day] parameter is MON,TUE,WED,THU,FRI,SAT,SUN

The subject line of the email is “Overdue Invoices Summary”

The emails are sent to the user who created the invoice. There is one email per user.

We report all transactions that are between 1 and 59 days overdue, regardless of the number of overdue days setting.

Summary Email (60 to 90 days)

This works as per the summary email, but reports those with an overdue range of 60 to 90 days. The process will activate on the same day, and no emails will be sent if this parameter is not included in the command line.

The subject of the email is “Overdue Invoices greater than 60 days”

The summary email is sent to:

1.     To: The trader of the related contract.

2.     CC: List of email addresses as specified in command line (/EMAILADDR=)

3.     CC: user who created the invoice.

The command line is as follows:

Itas\exec\l\L06.Exe MenuBatch [co] DEP /OVERDUE=[n] /SUMMARYDAY=[day] /EMAILADDR=[email addresses]

For example:

Itas\exec\l\L06.Exe MenuBatch SG DEP /OVERDUE=1 /SUMMARYDAY=FRI /[email protected]

If you just want to produce initial emails, exclude the /SUMMARYDAY parameter:

Itas\exec\l\L06.Exe MenuBatch SG DEP /OVERDUE=1 /[email protected]

 

If you want to exclude the initial emails, set the /OVERDUE parameter to be 0, or exclude it:

Itas\exec\l\L06.Exe MenuBatch SG DEP /OVERDUE=0 /SUMMARYDAY=FRI /[email protected]