CSINVOICE - Cotton Sales Invoicing (J06)
What is CSINVOICE
CSINVOICE is the Cotton Specific Sales Invoicing application. There are many different functions in CSINVOICE and different companies will use different functions.
Export Sales
Sales Invoice – Standard goods invoicing for Priced or Unpriced Contracts
Price Finalisation – Settlement of Provisional Invoices
Margin Invoices – used to create Margin Invoices on Unpriced Sales where the Market Price has moved more than the Contract Margin
Enter B/L Received Date – Manual entry of Date B/L was received
Weight and Quality Adjustments – make adjustments to the value of the Invoices based on Weight or Quality differences
Misc. Adjustment – any miscellaneous value which will adjust the value of the contract’s invoiced value
Short Bales – Used when bales on the shipment do not reach their intended target
Rejects on Export Sales – Bales are rejected by the Customer
Carry Charges – Two modes exist, one for General Carry and one for China which allows entry of Carry on Late Deposit, Balance Paid and Late Payment
Carry Report – A report of the China style Carry values by Contract
CIQ Final – Entry of adjustment values based on CIQ Classing to create Debit/Credit Note
CIQ View – Viewing of existing CIQ Quality Details
General Claims – Non-specific Claims based on Classing
FIB Claims – Claims based on FIB Classing
Export Invoice Reversals – Reversal of Export Sale Invoices
Domestic Sales (US, Contracts with phys01_counterpartysector = ‘DOM’)
Sales Invoice – good invoicing for Domestic Sales where all outstanding items matching selections are presented for batch invoicing
Price Finalisation – Settlement of Domestic Provisional Invoices
Margin Invoicing - used to create Margin Invoices on Unpriced Sales where the Market Price has moved more than the Contract Margin
Invoice Adjustments – Weight and Quality Adjustments
Short Bales – Credit Note created based on Shorts
Rejects – Credit Note created based on Rejects by the Customer
Invoice Reversals – Reversal of any Domestic Invoice
Carry Charges – Carry Charges on Domestic Sales
Other Invoicing
Pro Forma Invoice – Invoice created for Documentation only
Pre Payment Invoice – Invoice issued for Pre Payment. The invoice is replaces by the Goods Invoice
Pre Payment Reversal – Reversal of Pre Payment Invoice
Deposit Invoice – Invoice issued for a Deposit (China)
Deposit Reversal – Reversal of Deposit Invoice
Recall for Documentation – Recall existing Invoice and generate Documentation from this
Security Deposit – Type of Deposit Invoice for China
Security Deposit Refund – Reversal of Deposit Invoice
Selling of Equity – Invoice Equity Sale Contract
Equity Redeemed – unused
Certificated – Sales Invoice of Certificated Cotton
Cross Border Invoice – Invoice for Cross Border Sale (e.g. US to Mexico) where several Shipments are invoiced together byt each Shipment has its own accounting
Enter Cross Date - used for US Cross Border Sales. The Invoice is created as a future accounting document. When the Cotton has crossed the border the date of the crossing is entered and this provides the document date for the Invoice which may then be posted
VAT Receipts (China)
VAT Application – Enter VAT Application details
VAT Application Reversal – Reversal of above
VAT Send Date Entry – Enter Date VAT was sent
VAT Forecast – VAT to come
Misc. Reports
CIQ Report – Report of CIQ Quality
Pending CIQ Settlement – Sales for which the CIQ details are required but have not yet been entered
The application will update Contracts and Inventory with the Invoicing details, create documentation if required and create accounting records for the Invoices.
The available functionality will differ for US Cotton, EBS and China Domestic. Different paths of Logic are followed based on whether the Cotton is bale (US) or Lot (EBS and China) based, the Valuation style (US, EBS or China) and the VAT operation (Chinese VAT is handled separately)