What is
OVHDIST is the process to distribute selected overheads. It executes using posted transactions which have been maintained with a 'Matrix' that specifies how to apportion the GL P&L transaction.
The 'Matrix' comprises a number of rows each with a %age, Department and Expense Code. Additionally and consistent with the Entity S01 configurations 'Country', 'Personnel initials' and 'Free field code' will be included
The OVHDIST process splits the transaction according to the grid content.
There are 6 stages to cumulate in the distribution:
1. S01/Document Entry Tab/Overhead Distribution Matrix (ctrl02_ovhdistmatrix=Y) needs to be configured
2. The matrices are set up in NOM/View button... Overhead Distribution Matrices (nhr30/nhr31)
3. The GL P&L accounts can be linked to an Overhead Distribution Matrix in NOM (nhr20_ovhdistmatrix)
4. Accounting entries are created in DOCENT Invoices and regular journal (dhlxx_ovhdistmatrix)
The Overhead Distribution Matrix may be entered per line item, defaulting any GL x NOM entry but can be changed.
5. The 'Posting process' secures the matrix code on the transaction (txx_ovhdistmatrix) and a flag indicating the transaction is to be distributed (txx_ovhreview)
6. The transaction is split according to its matrix in OVHDIST
Selection may be on explicit document Ref, Filter or All transactions.
Those transactions matching the selection and flagged as transaction is to be distributed (txx_ovhreview=Y) are shown in the grid for the user to select which items to process.
When the required items have been selected click the Proceed button for a report of the expected breakdown.
After closing the report a question is asked to apply the distribution. On the created split if its matrix item is blank it will apply the code from the origin transaction e.g. EXP code is not setup on a Matrix row whereby that distributed record will use the EXP code from the transaction being split.
If the total %age in the grid is less than 100 the remainder retains the items from the original transaction.